Effective Date: January 1, 2023
National Storage Affiliates (“NSA,” “we,” “our,” or “us”) respects the privacy of our employee’s personal information.
When This Policy Applies
When This Policy Does Not Apply
Personal Information We Collect
- Identifiers (name, alias, email address, postal address, Social Security number, driver’s license number, other types of state identification card numbers such as California ID Cards, passport number)
- Unique personal identifiers (employee number, unique pseudonym, or user alias)
- Telephone numbers
- Bank account number
- Geolocation data (regional; city/state; precise (1,850 feet or less))
- Medical/health information
- Insurance policy number or subscriber identification number
- Any unique identifier used by health insurer to identify employee
- Education information
- Professional or employment-related information (including employment history)
- Biometric information (imagery of face)
- Characteristics of protected classifications under California or federal law (race; color; sex/gender (including pregnancy, childbirth, breastfeeding and/or related medical conditions); age (40 and older); national or ethnic origin; disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics); citizenship or immigration status; genetic information; marital status; military or veteran status; status as a victim of domestic violence, assault, or stalking; and requests for family care leave, for leave for an employee’s own serious health condition, or for pregnancy disability leave)
- Video information (CCTV video footage)
- Voice recordings (call recordings and messages)
- Contents of an employee’s mail, email, and text messages unless we are the intended recipient of the communication
Sources of Personal Information
We collect Personal Information directly from California residents and from our human resource information systems; payroll providers; background checks; recruiters; staffing companies; references; former employers; professional employer organizations; educational institutions; online providers (such as through LinkedIn and similar providers); government entities; other employees; business partners; benefits providers; medical providers; company bankers; claims handlers; authentication and single sign-on providers; internet service providers; data analytics providers; operating systems, platforms, or software; and social networks. We do not collect all categories of Personal Information from each source.
Purposes for Collection
We currently collect and have collected the above categories of Personal Information for all purposes of providing employment, including to:
- Process payroll;
- Enable recruiting services;
- Request you complete applications and forms associated with your employment or prospective employment;
- Consider you for potential employment;
- Perform background checks and drug testing;
- Verify your ability to work in this country;
- Identify you as a veteran;
- Process security clearances;
- Perform diversity and inclusion initiatives, including data analysis, development, and deployment;
- Perform company audits;
- Request you acknowledge your agreement to certain company policies;
- Administer our wellness program;
- Administer and maintain benefits, including group health insurance, retirement accounts, employee compensation, and employee leave;
- Administer and maintain employee recognition and rewards programs and platforms;
- Contact individuals for emergency purposes;
- Track time and attendance at work;
- Manage workers’ compensation claims;
- Manage your job-related performance;
- Arrange business travel;
- Facilitate remote work operations;
- Investigate and handle disciplinary actions or termination;
- Establish training and/or development requirements;
- Detect or investigate lost/stolen equipment, fraud, or other types of wrongdoing;
- Grant and monitor your access to secure company facilities and files;
- Engage in corporate transactions requiring review of employee records and information, such as for evaluating potential mergers and acquisitions;
- Review web traffic and events, monitor for virus attacks and web content, and determine bandwidth consumption;
- Maintain commercial insurance policies and coverages, including for workers’ compensation and other liability insurance;
- Maintain commercial licenses for enterprise applications and platforms;
- Prevent the spread of illness and administer programs during a pandemic (e.g., COVID-19);
- Perform call monitoring and surveillance (e.g., CCTV);
- Comply with federal and state law;
- Enforce our legal rights; and
- Engage in other legitimate business purposes reasonably required for our day-to-day operations such as accounting, financial reporting, and business planning.
We also use your Personal Information for the purposes described in our Team Member Handbook for our field employees and our Corporate Team Member Handbook for our corporate employees as well as our Use of Communication and Computer Systems policy, Personal and Company-Provided Portable Communication Devices policy, and Use of Facilities, Equipment and Property policy.
|Category of Personal Information||Categories of Recipients|
Human resource information systems; professional employer organizations; operating systems and platforms; customer relationship management systems; background check service providers; government or law enforcement entities; applicant and recruiter software; payroll/tax providers; expense management service providers; enterprise travel providers; data analytics providers; company bankers; authentication and single sign-on providers; security providers; mobile device management providers; accountants; lawyers; benefits providers; social networks; company insurers; communication service providers; consultants and other professional advisors
Medical and insurance information (insurance policy number or subscriber identification number; any unique identifier used by health insurer to identify employee)
Benefits providers; professional employer organizations; human resource information systems; company insurers; communication service providers; lawyers; government or law enforcement entities
Education, employment history, and related information
Applicant and recruiter software; professional employer organizations; human resource information systems; payroll/tax providers; background check service providers; benefits providers; lawyers; government or law enforcement entities
Characteristics of protected classifications under California or federal law (race; color; sex/gender (including pregnancy, childbirth, breastfeeding and/or related medical conditions); age (40 and older); national or ethnic origin; disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics); citizenship or immigration status; genetic information; marital status; military or veteran status; status as a victim of domestic violence, assault, or stalking; and requests for family care leave, for leave for an employee’s own serious health condition, or for pregnancy disability leave
Applicant and recruiter software; professional employer organizations; government or law enforcement entities; human resource information systems; benefits providers; payroll/tax providers; company insurers; background check service providers; lawyers
We disclosed Personal Information to the above categories of recipients for all of the business or commercial purposes identified in the above “Purposes for Collection” section.
We retain your Personal Information for as long as necessary to fulfill the purposes for which we collect it, such as to provide you with services you have requested, and for the purpose of satisfying any legal, accounting, contractual, or reporting requirements that apply to us. Please contact us as described in the “How to Contact Us” section below for more information on our employee data retention.
If you are a California employee, you have the following rights with respect to your Personal Information:
- The right to know what Personal Information we have collected about you, including the categories of Personal Information, the categories of sources from which we collected Personal Information, the business or commercial purpose for collecting, selling, or sharing Personal Information (if applicable), the categories of third parties to whom we disclose Personal Information (if applicable), and the specific pieces of Personal Information we collected about you;
- The right to delete Personal Information that we collected from you, subject to certain exceptions;
- The right to correct inaccurate Personal Information that we maintain about you;
- If we sell or share Personal Information, the right to opt-out of the sale or sharing;
- If we use or disclose sensitive Personal Information for purposes other than those allowed by the CCPA and its regulations, the right to limit our use or disclosure; and
- The right not to receive discriminatory treatment by us for the exercise of privacy rights conferred by the CCPA.
You may submit a request to know, delete, and/or correct through our interactive webform available here, or by calling us at 1-855-966-1392.
If you submit a request to delete online, we may ask you to confirm separately that you want your Personal Information deleted.
If you are submitting a request on behalf of a California employee, please submit the request through one of the designated methods discussed above. After submitting the request, we will require additional information to verify your authority to act on behalf of the California employee.
In addition to the CCPA rights discussed above, California law provides current and former employees with the right to request certain information relating to their employment, such as the right to access their personnel file and payroll records. Because these requests are governed by laws that contain different requirements than the CCPA, we handle such requests separately from CCPA requests. If you would like to make such a request, please contact our People Operations team.
If you would like to update your personal information, such as to notify us of a change of name or address, or if you have questions about your employment, please contact our People Operations team.
We will comply with your request upon verification of your identity and, to the extent applicable, the identity of the California employee on whose behalf you are making such request. We will verify your identity either to a “reasonable degree of certainty” or a “reasonably high degree of certainty” depending on the sensitivity of the Personal Information and the risk of harm to you by unauthorized disclosure, deletion, or correction as applicable.
For requests to access categories of Personal Information and for requests to delete or correct Personal Information that is not sensitive and does not pose a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonable degree of certainty” by verifying at least two data points that you previously provided to us and which we have determined to be reliable for the purpose of verifying identities.
For requests to access specific pieces of Personal Information or for requests to delete or correct Personal Information that is sensitive and poses a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonably high degree of certainty” by verifying at least three pieces of Personal Information previously provided to us and which we have determined to be reliable for the purpose of verifying identities. In addition, you will be required to submit a signed declaration under penalty of perjury stating that you are the individual whose Personal Information is being requested.
When we hire you, we provide you with other policies and procedures that govern your use of our offices, networks, computers, and other devices. We have the right to monitor your use of our offices and electronic resources in accordance with those policies and procedures.
For more information, please read our Team Member Handbook for our field employees and our Corporate Team Member Handbook for our corporate employees, our Use of Communication and Computer Systems policy, our Personal and Company-Provided Portable Communication Devices policy, and our Use of Facilities, Equipment and Property policy. You can find copies of these policies at the People Operations Sharepoint site for corporate employees, on the Moments platform for our field employees, or by contacting our People Operations team.
To contact us for questions or concerns about our employee privacy policies or practices please contact our Director of People Operations.